Student Management
Complete student profiles with enrollment history, grade transfers, family contacts, photo storage and document attachments — contracts, certificates, anything tied to a student in one place.
Built for International Private Schools
The Smarter Way
to Run Your School
SchoolMS is an all-in-one management platform — streamlining students, finance, inventory, and academic records from a single dashboard.
🎁 Free trial available
🌐 English · Русский · Tiếng Việt · 中文
🔒 Role-based access
∞
Unlimited Grades — any structure
Any
Configurable currencies (USD · VND · USDT built-in)
6
User roles with granular permissions
∞
Real-time reports & analytics
✦ Platform Features
Everything Your School Needs
From the first enrollment to graduation, SchoolMS covers every administrative process in one connected system.
Admissions Pipeline
Track every application from first inquiry through review to enrollment. Accepted applicants convert straight into full student records and class placement — no re-entering data.
Parent & Student Portal
A dedicated self-service portal: parents register, link their children, and see attendance, grades, homework, payments, announcements and the school calendar in real time.
Financial Management
Support any currency. USD, VND and USDT built-in — add more in seconds. Bulk payments, monthly billing cycles, and full payment history per student.
Smart Discount System
Percentage or fixed discounts per student or school-wide. Full academic year or specific month ranges — fully flexible pricing for any scenario.
Debt Tracking & Reports
Real-time debtor reports, financial analytics, cross-cycle comparison charts, and payment summaries by currency. Know who owes what — instantly.
Attendance, Exams & Timetable
Daily attendance journals, exam results and grading, and weekly class timetables — all tied automatically to the right grade and academic year.
Announcements & Calendar
Publish school-wide or class announcements and academic events. Parents and teachers see them instantly in the portal, with a calendar feed they can subscribe to.
HR & Staff Registry
One unified registry for every staff member — teachers, drivers, admin staff — with hire dates, contact details, and portal accounts provisioned in a single step.
School Transport
Plan bus routes per academic year, order stops, and assign students with morning/evening directions. Drivers and parents each see exactly what matters to them.
Inventory Management
Track textbooks, uniforms and equipment in your warehouse. Receipt, issue, return and write-off movements. See exactly what each student has received.
Role-Based Access
Admin, Director, Teacher, Driver, Parent and Student roles, each scoped to exactly what they need — from full system control down to a parent's own children.
✦ Interface
Clean, Modern Interface
Designed for busy school administrators — fast, clear, and easy to navigate.
✦ Getting Started
Up and Running in Minutes
No lengthy implementations or expensive consultants needed.
Configure
Set up grades, price plans, currencies and service items for your academic year.
Enroll Students
Add student profiles, assign them to grades, and configure discounts where needed.
Manage & Report
Process payments, track inventory, and generate reports — all from one dashboard.
✦ Access Control
The Right Access for Everyone
Six roles, carefully scoped so each person sees exactly what they need.
👑 Admin
Full system access
- ✓User management
- ✓All financial data
- ✓System configuration
- ✓Inventory management
📋 Director
Operations & finance
- ✓Financial reports & payments
- ✓Discounts & pricing
- ✓Enrollment management
- ✗User management
👩🏫 Teacher
Student & class view
- ✓Student profiles
- ✓Grade & cycle view
- ✗Financial data
- ✗Inventory/payments
👨👩👧 Parent
Portal — their children only
- ✓Attendance & grades
- ✓Payments & invoices
- ✓Announcements & calendar
- ✗Other students' data
🎓 Student
Portal — own records, read-only
- ✓Own attendance & grades
- ✓Own homework
- ✓Announcements & calendar
- ✗Editing anything
🚌 Driver
Transport portal only
- ✓Assigned routes
- ✓Students on their route
- ✓Parent contact for pickup
- ✗Everything else
Ready to Get Started?
Request a personalized demo of SchoolMS tailored to your institution — we'll walk you through every feature.
✦ Internationalization
Built for International Teams
Every staff member works in their preferred language — switch at any time.
English
English
Russian
Русский
Vietnamese
Tiếng Việt
Chinese
中文
✦ FAQ
Frequently Asked Questions
Everything you need to know about SchoolMS.
What is SchoolMS?
SchoolMS is an all-in-one school management system built for international private schools. It handles students, enrollments, tuition payments, discounts, inventory and reports from a single web dashboard.
Which features are included?
Student management, admissions tracking, a full parent/student self-service portal, multi-currency payments with monthly billing, a flexible discount system, real-time debtor reports, attendance/exams/timetable/homework, announcements and calendar, warehouse inventory, an HR staff registry, and school transport with its own driver portal — with role-based access for Admin, Director, Teacher, Parent, Student and Driver.
Does it support multiple currencies?
Yes. USD, VND and USDT are built in by default, and you can add any other currency in seconds. Each learning cycle can have its own default currency.
Can I try it before buying?
Yes — just request a demo using the form below. We'll set up a personalized walkthrough of SchoolMS tailored to your institution.
What languages does the interface support?
The interface ships with English, Russian, Vietnamese and Chinese. Every staff member can switch to their preferred language at any time.
Is there a free trial?
Yes. A free trial period is available and the terms are agreed individually. Get in touch and we'll arrange it for you.
How much does it cost?
Pricing is flexible and depends on the size of your school. Get in touch through the contact form below and we'll prepare an offer tailored to your needs.
Is our data secure?
Access is protected by JWT authentication and granular role-based permissions, so each user sees only what they should. The system can be deployed on your own server for full data ownership.
✦ Get in Touch
Interested? Let's Talk
Tell us about your school — we'll show you how SchoolMS fits your needs. Personal demo, pricing, or any questions.